QuickBooks Online Integration for Rental Businesses
Connect the extensive functionality of HireHop Equipment Rental Software with the seamless, automatic cloud accounting of QuickBooks Online. HireHop instantly synchronises your invoices, payments, purchase orders, credit notes and contacts behind the scenes, meaning zero manual double-entry, zero human error and a completely synchronised financial pipeline from any device, anywhere.
How HireHop & QuickBooks Online Work Together
Instead of tedious manual exports or spreadsheet uploads, HireHop and QuickBooks Online operate as a live, instant financial system:
- Automated Invoices & Credits: Invoices and credit notes generated in HireHop are automatically pushed straight to QuickBooks Online with no user intervention required.
- Bi-Directional Payments: Record payments or credits in HireHop to update QuickBooks instantly, or pull cleared bank transactions from QuickBooks back into HireHop seamlessly.
- Streamlined Contact Sync: Import your existing customer and supplier databases on day one. HireHop automatically creates and updates contacts in QuickBooks as new client records are raised.
- Purchase Orders: Easily send purchase orders created in HireHop straight to QuickBooks Online so your accounting team can match incoming supplier invoices and prevent overcharges.
- Multi-Company Networks: Run multiple distinct QuickBooks corporate profiles cleanly within a single HireHop network.
- Full Automation Control: Choose to let HireHop update QuickBooks automatically in real time, or hold transactions for review before running a scheduled batch update.
The Advantages of QuickBooks for Rental Companies
As a world-leading online accounting platform, QuickBooks Online is perfectly built to manage the fast-moving cash flow demands of small-to-enterprise hire operations:
- Real-Time Cash Flow View: Get a smart, instant overview of your business finances, tracking what you’re owed and managing rental overheads effortlessly.
- Get Paid Faster: Speed up your accounts receivable by sending online invoices directly to clients, tracking when they view them and accepting quick payments via integrated payment links.
- Run Business on the Go: Use the intuitive QuickBooks mobile app or web interface to reconcile bank accounts, log expenses and check margins while out on event sites or in the yard.
- Reconcile in Seconds: QuickBooks automatically imports and categorises your live bank transactions, matching your incoming hire revenues perfectly.
How to Connect HireHop to QuickBooks Online
Setting up the live link takes just a few clicks and requires absolutely no coding knowledge:
- Navigate to your HireHop Settings and add a new Accounts Package.
- Select QuickBooks Online as your package type and authenticate the link.
- Synchronise the systems to automatically import your existing bank accounts, nominal codes, tax codes and contacts.
- Assign the new QuickBooks connection to your appropriate depots, and your accounting integration is live!
