Xero Accounting Integration for Hire Companies
Bridge the gap between your warehouse operations and your accounting office by connecting HireHop Equipment Rental Software with Xero. HireHop seamlessly automates your financial pipeline, instantly synchronising invoices, payments, purchase orders, credit notes and contacts behind the scenes. Enjoy real-time financial tracking with zero manual double-entry from any device, anywhere.
How HireHop & Xero Work Together
Instead of wasting hours on manual batch uploads or clunky spreadsheet exports, HireHop and Xero communicate through a live, instant synchronisation loop:
- Automated Invoices & Credits: Invoices and credit notes generated within HireHop are automatically pushed straight to Xero with no manual user intervention required.
- Bi-Directional Payments: Record payments or credits in HireHop to update Xero instantly, or match cleared bank transactions from Xero back into your hire projects with a single click.
- Smart Contact Sync: Import your entire customer and supplier database from Xero on day one. HireHop will automatically map and sync new contacts as new financial records are raised.
- Purchase Orders: Send purchase orders created in HireHop straight to Xero, allowing your accounting team to easily cross-reference and reconcile incoming supplier invoices to avoid overcharges.
- Multi-Company Profiles: Seamlessly run and manage multiple distinct Xero company setups within a single HireHop network.
- Total Sync Control: Choose to let HireHop update Xero completely automatically in real time, or hold transactions for review before a scheduled batch push.
The Advantages of Xero for Fast-Moving Rental Companies
Xero is a world-class cloud accounting platform, beautifully built to handle the fluid cash flow and asset tracking demands of modern rental businesses:
- Real-Time Cash Flow Clarity: Log in from your PC, Mac, tablet or phone to get a crystal-clear, instant overview of your hire margins, operating costs, and outstanding debts.
- Get Invoices Paid Faster: Speed up your accounts receivable by sending digital invoices directly from the system, tracking exactly when your clients view them and accepting rapid online payments via Stripe, GoCardless, or PayPal links.
- Reconcile in Seconds: Xero securely imports and categorises your live bank feeds automatically, making balancing your rental revenue against company overheads effortless.
- Powerful Financial Reporting: Access deep business insights, customisable dashboards and instant profit-and-loss reporting to help track seasonal trends and guide your asset procurement.
How to Connect HireHop to Xero
Linking your hire inventory to your Xero account takes less than two minutes and requires no complex configuration:
- Navigate to your HireHop Settings and add a new Accounts Package.
- Select Xero as your package type and authorise the secure cloud connection.
- Run the initial synchronisation to automatically pull in your existing nominal codes, tax codes, bank accounts and contacts from Xero.
- Assign the active Xero connection to your chosen depots, and your automatic accounting link is fully live!
